Email Archiving Service Has Potential to Save the Day

EMAILS form one of the primary routes of communication in the world today, with an average of 115 emails sent or received per person, every day.

The importance of protecting the information they hold is increasing, with a growing amount of legislation dictating how, and for how long, information should be stored. For financial institutions, emails sent and received must be stored for at least six years and it is recommended that general emails should be kept for at least five years for the purposes of litigation.

This poses a problem for many businesses as a huge portion of data, contacts, and documents are stored in personal ‘Inboxes’.

“If companies don't protect this data there are huge potential risks,” warns Adam Chetnik, founder of Exeter-based Hosted Desktop UK (HDUK), one of the UK’s leading cloud and hosted desktop providers.

“Email communication is at the heart of how we conduct business today as, on average, around 90 per cent of communication is performed via email. We have heard of people storing email data in their trash box to create more storage space, not realising that 'trash' is automatically removed from the system on a periodic basis, resulting in very important emails and attachments being, in the worst case, permanently deleted.”

As an innovative solution for storage and archiving, and to help companies meet the legal requirements surrounding emails and the storage of data, HDUK are now offering an email archiving service.

"The risks of not backing up emails are huge, including leaving important information unprotected, wasted time spent searching for emails which may have been accidentally deleted, and with a growing number of regulations on email compliance, eDiscovery, and other legislation it is becoming even more important to back up all forms of email communication.

"It is also important to protect your business by having emails logged and stored properly. Not doing this has huge implications: what would an employer or manager do in the event of a staff member being unwell and not being able to access their emails? And what if computers are stolen or damaged in a fire or by malicious act? These are all things companies need to be thinking about, and now."

Email archiving is available for as little as a few pounds per user per month and Hosted Desktop UK’s service preserves and makes searchable every email sent and received by an individual or company, capturing the email content, including any attachments, and stores them in an unlimited storage area on their system.
www.hosteddesktopuk.co.uk