5 Best Tips on How to Increase Team Productivity
How to increase the team productivity” is the question that always remains relevant. No matter, are you working with a new project or manage a team of professionals for several years, you can find something extra that would be helpful and turn your workflow to the next level. A better solution is to monitor the most efficient methodologies and connect them with the services. For example, if you are interested in the Agile approach, you should try to use the Kanban board to increase your team productivity.
Let’s take a deeper look at how you can boost the efficiency of your team with the help of the Kanban tool in addition to its direct benefits of usage.
- Reduce time of meetings
Ask yourself how much time do you spend on pointless meetings. What do you discuss with them? If you are solving routine things that don’t apply to all members, or your working processes don't assume anything new, you should do something with it. Ask the employees to prepare a small verbal report about their weekly progress with certain limitations: the report shouldn’t last more than 1 minute. Also, if you can point some information in your Kanban board, do it. For example, it’s convenient when teammates can see who is working on the task and when the task would be done.
- Set clear goals
When employees understand common goals and personal tasks, it makes their work more productive. So, you need to correctly formulate and allocate the tasks among your team. Each member of the team should be responsible for some part of the project. Think about how you can control it and set real timings. For instance, using the Kanban board you can divide a big task into several sub-tasks to see the progress or percentage of completed work.
- Use smart tools
In our era of global digitalization, you can boost your work with the help of various solutions. Especially useful and popular are communication and file sharing instruments: team members need to store documents, exchange them, and solve their work stuff. The Kanban board is the right on the money: it allows users to do all these things effectively and conveniently. In the task card employees can add files, write and answer the comments. It helps to centralize your work and reject using third-party services for these functions: all needed information stored in one place and no one misses anything.
- Prioritize tasks
Proper prioritization and time management are the keys to the success of the project. When all teammates know what and when they should do, it makes the working process clear and more dynamic. The Kanban board in its simplest form is the updated variation of the board with sticky notes, its users see their to-do list and stay organized.
Also, it’s an important task for all employees: to correctly plan the work. It means to get rid of distractions represented, for example, by social networks, and at the same time, to take breaks to refresh the head. Time is a valuable resource, so use it wisely.
- Stay open for something new
Every day there is something new: technologies, discoveries, issues, methodologies, so you need to stay informed of all news in your sphere. Test new tools, update your instruments, implement new approaches to the organization of the workflow, invite experts in your sphere. As a leader, share your knowledge with your team and be an example for them. All these things help your company to be a serious competitor in the marketplace.
We hope our tips will inspire you for changes and help you to find your way to increase your team productivity.
